Dashboards

WMCYO Basketball uses a Google sheet with many tabs that we call a Dashboard to allow coordinators to have access to data about their teams and program. Due to private and confidential information only the program Gmail will be allowed access.  Requests for access will be denied.  Below is a breakdown of the Tabs in the order they appear from left to right, and what each tab does. Most tabs are informational only, if you need to change any of the information these tabs please contact the schedule email address.

links - tab

This tab provides many useful links to forms that we used by coordinators to submit information.  

Posted 11/7/2024

coordinator Directory - tab

This tab provides a list of all the coordinators contact information (both email and cell phone.) All coordinators, co-coordinators, assistant coordinators & program board members are listed.  In addition the Division Coordinators and key WMCYO personnel's contact information is listed too.

This list is confidential and cannot and should not be shared with anyone that is not listed on the directory.

This list should not be posted anywhere in print, online or social media.

There is no coaches' directory, if you are looking to contact a coach you should contact the coordinator of that program and they will pass the information along or may choose to share the coach's contact information.

This in an information only tab.

Posted 11/7/2024

Team List - tab

This tab shows all the information about the teams in your program.  It is a full list of all the teams you have, you can only see your programs teams.  You can see general information about your teams and program. This a an information only tab.

Posted 11/7/2024

fees - tab new

This tab shows the fees your program will owe at registration based on the data you have entered.  You should check this tab prior writing any checks and make sure your total matches our total.  It does not show the Forfeit fees. 

Data does not appear on this tab until it is posted by WMCYO, so if you just entered it will not appear right away. 

This is an information tab only.

Posted 11/7/2024

blackout status- tab new

This tab shows any blackout requests you have submitted, and their status.  You should check this tab prior writing any checks and make sure your total matches our total.  

Data does not appear on this tab until it is posted by WMCYO, so if you just entered it will not appear right away. 

This is an information tab only.

Posted 11/7/2024

rosters - tab

This tab shows the players and coaches you have submitted for each team.   You can select the team you wish to view by clicking the arrow to the right of the team name and a drop down list will appear and select the team you wish to view.  In the mobile version the dropdown will be at the bottom of the page after you click it.

If the player status is blank, then the player is in good status.  

If a player has comments like "Check DOB" please confirm their Date of Birth.  

If a player is marked "Ineligible" you should contact WMCYO to find out the status or reason they are ineligible - they should not play until the issue is clear up.

You should review your rosters on a regular basis, as status can change.

Data does not appear on this tab until it is posted by WMCYO, so if you just entered it will not appear right away.

This is an information tab only. If you need to change any information on a roster contact the schedule email.

Posted 11/7/2024

team profile - tab

This tab shows the profiles you submitted for each team.   You can select the team you wish to view by clicking the arrow to the right of the team name and a drop down list will appear and select the team you wish to view.  In the mobile veriosn the dropdown will be at the bottom of the page after you click it.

This data is live so as soon as you submit your profile is it visible. If you need to change any information on a profile contact the schedule email.

This is an information tab only.

Posted 11/7/2024

submit home schedule - tab

This tab is where you submit your home schedule.

You enter the information directly on this tab.  You can edit this section right up until the submission deadline.

When entering dated they need to be MM/DD/YY or MM/DD/YYYY.

When entering times make sure you enter them correctly.  12:00 Noon is 12:00PM.  Make sure other time show up correctly or there could be conflicts because games that should be PM that show up as AM will not sort correctly on the master schedule.

DO NOT COPY AND PASTE or CUT AN PASTE - it causes issues with formulas behind the scenes.

When you are entering games select the team, do not type it!  You can see the number of games each team has been provided on the Team List tab.

Do not schedule games on blackout dates and times, this causes problems especially if you only have 6 games!

Do not submit a game if you don't want it!  If you only want 8 home games only submit 8 dates, not more.  We try to fill all or as many games as we can.  If you submit more dates then the total home games you want you might get them all.  Also while 6 games in the minimum and 8 to 12 is general acceptable too, the more games you submit the more likely you are to potentially not have them all filled.

NEW Blackout Date Submission Form

The link to the submission form is found in the header of the tab.  This is where you submit requests, all requests must  be submitted via the form.  If they are not submitted via the form they will not be honored, all blackouts must be resubmitted each season.

This form can also be found on the Link tab in the dashboard.

NEW Home Gym Form

Due to a need to rebuild the locations/directions tab on the website you must submit your home gym including address via the form.  If you have more than one home gym, submit the form as many times as you need to (once for each gym.)  This data entry is live, so as soon as you enter the data it can be seen on the Team List tab.

Posted 11/10/2024